Policies and Procedures
VCU Research Compliance Matrix
This matrix was developed to facilitate the responsible conduct of research at VCU by providing VCU investigators with a single point of access for policy information, education & training programs, forms & submission processes, and more.
Research Policies and Guidelines
Various policies important to be familiar with related to research
Guidelines for Industry Sponsored Research
Human and Animal Subjects Protection
Research involving human or animal subjects conducted by VCU faculty, staff and students must undergo institutional review to assure subjects are adequately protected. The Office of Research Subjects Protection (ORSP) facilitates the review process through providing guidance and education on research subjects protection and the VCU review process. It also coordinates the work of the Institutional Review Board (IRB) for human subjects, and the Institutional Animal Care and Use Committee (IACUC)
Human Subjects
Animal Subjects
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Clinical Trials Protocol Registration
The International Committee of Medical Journal Editors (ICMJE) now requires that all clinical trials be registered on a publicly accessible internet site if you want a journal that adheres to the ICMJE policy to consider your manuscript for publication. The OSP Red Team will help ensure that your clinical trial is properly registered.
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Compliance with NIH Public Access Policy
Guidance for VCU Faculty
Background and Resources
Effective April 7, 2008, recipients of funding from the National Institutes of Health are subject to new reporting requirements. Principal investigators must ensure that electronic versions of all peer-reviewed manuscripts arising from NIH funding and accepted for publication on or after April 7, 2008 are deposited into PubMed Central. PubMed Central is NIH’s full-text digital archive of biomedical and life science journal literature. Beginning May 25, 2008, anyone submitting NIH applications, proposals, and progress reports must include the PubMed Central
reference number when citing an article that arises from
his/her
NIH funded research.
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Background:
Reminder About the NIH Public Access Policy
A reminder to the research community about the necessary steps to take to comply with the NIH Public Access Policy.
VCU Libraries: Copyright and Publishing Resources
The resources provide a clearinghouse of information on copyright, publishing, and scholarly communication. Includes information on Copyright and Author rights, Open Access, Economic Issues, Legislation and Advocacy, and Digital Repositories.
NIH Public Access Policy Site
Includes the NIH Public Access Policy, an FAQ, and detailed deposit instructions and demonstrations.
Open Access: A Primer (Funk)
Outlines the defining principles and practices of Open Access (OA)
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Rights:
ARL’s “NIH Public Access Policy: Guide for Research Universities”
The guide provides an overview of the NIH Public Access Policy and addresses institutional responses, retaining rights and depositing works. It includes a growing list of resources created by a range of institutions.
SPARC Authors’ Rights Brochure
Identifies the rights faculty have as copyright holders and encourages them to retain the rights they need to ensure the broadest practical access to their articles.
SHERPA/RoMEO
A resource for journal and publisher policies on rights retention.
Author’s Addenda: (for illustrative purposes)
Scholar's Copyright Addendum Engine
Enter basic information about your article and generate a printable addendum to your publishing agreement
Addendum drafted by the Johns Hopkins Scholarly Communications Group , based on the Creative Commons model.
The UNC Journal Author's Agreement is
designed to help you tell publishers what rights you want to keep in any work that you publish.
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Compliance:
PubMed Central
The NIH’s digital repository of full-text, peer-reviewed biomedical, behavioral and clinical research journals.
NIH Manuscript Submission System (NIHMS)
The NIH’s system used to submit articles to PunMed Central. Web site includes a comprehensive FAQ.
OpenDOAR
Provides a quality-assured listing of open access repositories around the world.
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Example Addendum:
If there is a question about your rights, consider adding the following language  suggested by the NIH to the publication agreement:
"The Journal acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving on PubMed Central as soon as possible but no later than 12 months after publication but Journal."
Prepared by Jessica Venable
VCU Office of Research
11 March 2008
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