Proposals & Awards
Training and Meeting Opportunities
Refer to the events calendar for class availability:
Join the Research Administration Listserve to be kept up-to-date on new policies and regulations and learn of new training opportunities as they arise.
Committee on the Administration of Research (CAR) [+][-]
The Committee on the Administration of Research (CAR), established by the Research Development Advisory Council (ReDAC) in May 2009, meets quarterly, alternating between Monroe Park and MCV Campuses. Members are appointed by research deans and directors.
Click here to request instructional material for the CAR Instructional Library.
- August 20, 2009 – Monroe Park
- November 19, 2009 - MCV Campus
- February 18, 2010 – Monroe Park
- May 20, 2010 - MCV Campus
- August 19, 2010 – Monroe Park
- November 17, 2010 - 3pm (MCV Campus)
- February 16, 2011 - 3pm (Monroe Park Campus)
- May 18, 2011 - 3pm (MCV Campus)
- August 25, 2011, MCV Campus (Larrick Church Hill Room)
- January 19, 2012, Monroe Campus (Commons, Alumni Assoc. Rm.)
- May 17, 2012, MCV Campus (Larrick Church Hill Room)
- September 20, 2012 – Student Commons, Alumni Board Room
- November 15, 2012 – Student Commons, Virginia A (Pending)
- January 17, 2013 – Larrick Hall, Church Hill Board Room
- March 21, 2013 – Student Commons, Alumni Board Room
- May 16, 2013 – Larrick Hall, Church Hill Board Room
- July 23, 2013 – 3060 BioTech One
- September 18, 2013 – 3060 BioTech One
- November 20, 2013 – 3060 BioTech One
- January 15, 2014 – 3060 BioTech One
- March 19, 2014 – 3060 BioTech One
- May 21, 2014 – 3060 BioTech One
- Effort and Effort Reporting
- Industry Funding
Research Administration and Compliance (RACM) Meetings [+][-]
Research Administration and Compliance Meetings (RACM) are held at least quarterly, alternating between Monroe Park and MCV Campuses. All individuals involved or interested in research administration and compliance are welcome to attend. To ensure receipt of meeting reminders and advance agendas, please join the RESADM listserve here.
- August 26, 2009 - MCV Campus
- January 21, 2010 - Monroe Campus
- May 27, 2010 - Monroe Campus
- September 15, 2010 - MCV Campus
- January 19, 2011 - 1pm (MCV Campus)
- May 25, 2011 - 1pm (MCV Campus)
- September 21, 2011, 1 pm, MCV Campus (Larrick, Jackson Ward)
- January 26, 2012, 1 pm, MCV Campus (Larrick, Jackson Ward)
- May 23, 2012, 1 pm MCV Campus (Larrick, Jackson Ward)
- August 15, 2012 – Larrick Hall, Court End Ball Room
- October 3, 2012 – Larrick Hall, Court End Ball Room
- January 23, 2013 – Larrick Hall, Jackson Ward Room
- May 22, 2013 – Larrick Hall, Court End Ball Room
- August 20, 2013 – Larrick Hall, Court End B
- October 30, 2013 – Larrick Hall, Court End B
- February 19, 2014 – Larrick Hall, Court End A
- April 24, 2014 – Larrick Hall, Court End A
Agendas, Handouts and Presentations
From NIH: All About Grants Podcast Service [+][-]
NIH and the Office of Extramural Research (OER) have made podcasts available which feature conversations with NIH staff members. The podcasts are designed for investigators, fellows, students, research administrators, and others. The podcasts vary in length (between 10-20 minutes) and relevant subject matter and are updated every other week.
Please visit the "All About Grants" podcast website here to download podcasts or to subscribe to this service.
Mandatory Training for PIs and Research Administrative Staff [+][-]
The Office of Research and the Office of Finance and Administration, with the support of VCU’s senior administration, have developed mandatory training programs in sponsored project compliance and effort certification to increase awareness and accountability and to reduce risk to the University. All Principal Investigators (PIs), investigators and VCU staff who are involved in sponsored projects or manage funds in sponsored project accounts are required to complete this training program.
Current PIs and sponsored project administration staff must complete the training program prior to May 31, 2012. After May 31, 2012, new awards will not be processed until the required training is completed. New PIs will also be required to take the training before an award will be processed by the Office of Research. Proposals will continue to be processed without delay.
The training programs are available on Blackboard and should take approximately one (1) hour each to complete. To access the program, go to the VCU home page (www.vcu.edu), click on Blackboard and log-in using your VCU eID. Once in Blackboard, click on the Courses tab and select "School Required Training for PIs, Researchers and Administrators." Select the tab that best defines your role, i.e., "Investigator Training" or "Administrator Training"
All individuals must score a minimum of 80% on each of the corresponding examinations to successfully complete the training program.
Permission to the course has already been granted to individuals that could be identified as participants in research at VCU. If you are involved in sponsored research at VCU but do not see the course listed on Blackboard, you can self-enroll by searching by course name ("School Required Training for PIs, Researchers and Administrators" or search "School Required Training") and selecting "Self-enroll." If you have any problems registering for the course, please send an email to firstname.lastname@example.org. Access will be granted within 24 hours.
VCU has an obligation to preserve public trust in the integrity and quality of its sponsored projects. Ensuring that our faculty and staff are aware of and comply with federal regulations and University policies strengthens that trust. We appreciate your willingness to participate in this program.
VCU Sponsored Projects Administration Certification Program [+][-]
The Office of Research and Office of the Vice President for Finance & Administration will once again be jointly sponsoring the VCU Sponsored Projects Administration Certification Program. The program is managed and coordinated by the Office of Sponsored Programs. Content is aimed toward individuals with 3-5 years of experience in sponsored projects administration but anyone is welcome to enroll. Registration for the program is $75 (paid through departmental index account). The program will begin in mid-August 2013 (with the release of on-line content) and end in December 2013. The program will consist of five modules – each focusing on a primary aspect of sponsored projects administration. Each module will have several units posted on Blackboard. Students will be expected to review and complete these units, on their own, by the scheduled completion date. One classroom session will be held for each module; the expectation is that materials are reviewed on-line in advance of the classroom session. Each classroom session will run from 10 a.m. - 2 p.m. on the specified date. Lunch will be provided. Students will be tested on module content via an exam administered through Blackboard following the classroom session. Successful completion of all unit quizzes, all module exams, and attendance at all classroom sessions will be required to obtain the course certificate. The Certification Program is an internal, VCU program aimed at fostering and disseminating knowledge about sponsored projects administration. Click here for the complete narrative syllabus or here for the graphic syllabus.
A basic program outline and timeline is below:
Course: Sponsored Project Administration Certification Program
Duration: August 2013 – December 2013
Program cost: $75.00
Module 1: Pre-Award to include:
Overview, proposal preparation, budget building basics, advanced budget/proposal preparation
Module 2: Compliance to include:
Research protections, research security, administration (A-110), intellectual property, research integrity
Module 3: Clinical Trials to include:
Clinical trials overview, budgeting for clinical trials, master agreements, WIRB, study termination and closeout
Module 4: Post Award Basics to include:
Costing (A-21), accounting, personnel, purchasing, account management
Module 5: Project Management to include:
Advanced project management, Recordkeeping and Audit, Special Situations, Case Studies
Each module will consist of on-line material and one live lecture. An on-line exam will follow at the end of each module.
The live sessions are mandatory for completing the program so please review the dates to make sure you are available to participate.
Through August 30, 2013 (pending space availability)
On-line content Open (Module 1)
August 19, 2013
Module 1 Live Session
September 3, 2013
Module 2 Live Session
September 24, 2013
Module 3 Live Session
October 15, 2013
Module 4 Live Session
November 5, 2013
Module 5 Live Session
November 26, 2013
December 10, 2013
Note: Live sessions are scheduled from 10 a.m. to 2 p.m. in BioTech One Building, Suite 3060 located at 800 E. Leigh Street on the MCV Campus.
We hope you find this material both instructional and useful for your daily work in dealing with sponsored projects. Please contact if you have questions regarding the certification program.
Registration will open on July 15, 2013. You can register on-line here.
Other Training [+][-]
InfoEd Training - This class is a demonstration of how to use the information recorded in InfoEd to manage proposals and awards within a school and/or department. The class is designed for anyone assisting faculty in proposal preparation and anyone involved in the fiscal management of awards. Information on the next class will be issued at a later date.
Research Administration 101 - This class is designed for individuals with less than three (3) years experience in research administration. The class is designed as a basic introduction to research administration concepts, terms and practices.
Budgeting Class - Instruction on how to help faculty prepare a good proposal budget and information to help manage award budgets. Information on the next class will be issued at a later date.