Training and Meeting Opportunities
Join the Research Administration Listserve to be kept up-to-date on new policies and regulations and learn of new training opportunities as they arise. For instructions on how to join, please click here.
COMMITTEE ON THE ADMINISTRATION OF RESEARCH (CAR)
The Committee on the Administration of Research (CAR), established by the Research Development Advisory Council (ReDAC) in May 2009, meets quarterly, alternating between Monroe Park and MCV Campuses. Members are appointed by research deans and directors.
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Purpose
Membership
Meeting Schedule
- August 20, 2009 – Monroe Park
- November 19, 2009 - MCV Campus
- February 18, 2010 – Monroe Park
- May 20, 2010 - MCV Campus
- August 19, 2010 – Monroe Park
- November 17, 2010 - 3pm (MCV Campus)
- February 16, 2011 - 3pm (Monroe Park Campus)
- May 18, 2011 - 3pm (MCV Campus)
- August 25, 2011, MCV Campus (Larrick Church Hill Room)
- January 19, 2012, Monroe Campus (Commons, Alumni Assoc. Rm.)
- May 17, 2012, MCV Campus (Larrick Church Hill Room)
- September 20, 2012 – Student Commons, Alumni Board Room
- November 15, 2012 – Student Commons, Virginia A (Pending)
- January 17, 2013 – Larrick Hall, Church Hill Board Room
- March 21, 2013 – Student Commons, Alumni Board Room
- May 16, 2013 – Larrick Hall, Church Hill Board Room
Subcommittees
- Training
- Subawards
- Effort and Effort Reporting
- Industry Funding
RESEARCH ADMINISTRATION AND COMPLIANCE (RACM) MEETINGS
Research Administration and Compliance Meetings (RACM) are held at least quarterly, alternating between Monroe Park and MCV Campuses. All individuals involved or interested in research administration and compliance are welcome to attend. To ensure receipt of meeting reminders and advance agendas, please join the RESADM listserve, http://www.research.vcu.edu/osp/res-adm.htm.
*Click on bolded text to reveal hidden text.
Purpose
Meeting Schedule
- August 26, 2009 - MCV Campus
- January 21, 2010 - Monroe Campus
- May 27, 2010 - Monroe Campus
- September 15, 2010 - MCV Campus
- January 19, 2011 - 1pm (MCV Campus)
- May 25, 2011 - 1pm (MCV Campus)
- September 21, 2011, 1 pm, MCV Campus (Larrick, Jackson Ward)
- January 26, 2012, 1 pm, MCV Campus (Larrick, Jackson Ward)
- May 23, 2012, 1 pm MCV Campus (Larrick, Jackson Ward)
- August 15, 2012 – Larrick Hall, Court End Ball Room
- October 3, 2012 – Larrick Hall, Court End Ball Room
- January 23, 2013 – Larrick Hall, Jackson Ward Room
- May 22, 2013 – Larrick Hall, Court End Ball Room
Agendas, Handouts and Presentations
- August 26, 2009
- January 21, 2010
- May 27, 2010 - Monroe Campus
- September 15, 2010 - MCV Campus
- January 19, 2011
- May 25, 2011
- September 21, 2011
- January 26, 2012
- May 23, 2012
- August 15, 2012
- October 3, 2012
- January 23, 2013
(Click link to request instructional material)
From NIH: All About Grants Podcast Service
NIH and the Office of Extramural Research (OER) have made podcasts available which feature conversations with NIH staff members. The podcasts are designed for investigators, fellows, students, research administrators, and others. The podcasts vary in length (between 10-20 minutes) and relevant subject matter and are updated every other week.
Please visit the "All About Grants" podcast website at http://grants.nih.gov/podcasts/All_About_Grants/index.htm to download podcasts or to subscribe to this service.
Mandatory Training for PIs and Research Administrative Staff - The Office of Research and the Office of Finance and Administration, with the support of VCU’s senior administration, have developed mandatory training programs in sponsored project compliance and effort certification to increase awareness and accountability and to reduce risk to the University. All Principal Investigators (PIs), investigators and VCU staff who are involved in sponsored projects or manage funds in sponsored project accounts are required to complete this training program.
Current PIs and sponsored project administration staff must complete the training program prior to May 31, 2012. After May 31, 2012, new awards will not be processed until the required training is completed. New PIs will also be required to take the training before an award will be processed by the Office of Research. Proposals will continue to be processed without delay.
The training programs are available on Blackboard and should take approximately one (1) hour each to complete. To access the program, go to the VCU home page (www.vcu.edu), click on Blackboard and log-in using your VCU eID. Once in Blackboard, click on the Courses tab and select "School Required Training for PIs, Researchers and Administrators." Select the tab that best defines your role, i.e., "Investigator Training" or "Administrator Training"
All individuals must score a minimum of 80% on each of the corresponding examinations to successfully complete the training program.
Permission to the course has already been granted to individuals that could be identified as participants in research at VCU. If you are involved in sponsored research at VCU but do not see the course listed on Blackboard, you can self-enroll by searching by course name ("School Required Training for PIs, Researchers and Administrators" or search "School Required Training") and selecting "Self-enroll." If you have any problems registering for the course, please send an email to jgalcaine@vcu.edu. Access will be granted within 24 hours.
VCU has an obligation to preserve public trust in the integrity and quality of its sponsored projects. Ensuring that our faculty and staff are aware of and comply with federal regulations and University policies strengthens that trust. We appreciate your willingness to participate in this program.
Sponsored Projects Administration VCU Certification Program
The Office of Sponsored Programs is pleased to announce the 2012-2013 Sponsored Project Administration VCU Certification Program. Content will be aimed toward individuals with 3-5 years of experience in sponsored project administration but anyone is welcome to enroll. Registration for the program is $75 (through departmental index account). The program will begin in mid-August 2012 (with on-line content) and end in December 2012. The program will consist of five modules – each focusing on a primary aspect of sponsored project administration. Each module will have several units posted on Blackboard. Students will be expected to complete these units, on their own, by the scheduled completion date. One classroom session will be held for each module, following completion of the on-line units. Each classroom session will run from 10 a.m. - 2 p.m. on the specified date. Lunch will be provided. Students will be tested on module content via an exam on Blackboard during the week following the classroom presentation. Successful completion of all five exams will be required to obtain the course certificate. The Certification Program is an internal, VCU program aimed at fostering and disseminating knowledge about sponsored project administration.
A basic program outline and timeline is below:
Summary
Course: Sponsored Project Administration Certification Program
Duration: August 2012 – December 2012
Program cost: $75.00
Course Outline
Module 1: Pre-Award to include:
Overview, proposal preparation, budget building basics, advanced budget/proposal preparation
Module 2: Compliance to include:
Research protections, research security, administration (A-110), intellectual property, research integrity
Module 3: Clinical Trials to include:
Clinical trials overview, budgeting for clinical trials, master agreements, WIRB, study termination and closeout
Module 4: Post Award Basics to include:
Costing (A-21), accounting, personnel, purchasing, account management
Module 5: Project Management to include:
Advanced project management, Recordkeeping and Audit, Special Situations, Case Studies
Each module will consist of on-line material and one live lecture. An on-line exam will follow at the end of each module.
The live sessions are mandatory for completing the program so please review the dates to make sure you are available to participate.
Course Timeline:
Registration Period |
Through September 6, 2012 |
On-line content Open (Mod1) |
Mid August 2012 |
Module 1 Live Session |
September 6, 2012 |
Module 2 Live Session |
September 27, 2012 |
Module 3 Live Session |
October 18, 2012 |
Module 4 Live Session |
November 8, 2012 |
Module 5 Live Session |
November 29, 2012 |
End/Certificate Presentation |
January 23, 2013 |
Note: Live sessions are scheduled from 10 a.m. to 2 p.m. at the Larrick Student Center for all dates except for September 27, 2012, which will be held in the Ball Conference Room, Biotech I Building, MCV Campus.
We hope you find this material both instructional and useful for your daily work in dealing with sponsored projects. Please contact jgalcaine@vcu.edu if you have questions regarding the certification program.
Registration is now open. You can register on-line here.
Refer to the events calendar, http://www.research.vcu.edu/events/index.htm for class availability:
InfoEd Training - This class is a demonstration of how to use the information recorded in InfoEd to manage proposals and awards within a school and/or department. The class is designed for anyone assisting faculty in proposal preparation and anyone involved in the fiscal management of awards. Refer to the events calendar for availability. Information on the next class will be issued at a later date.
Research Administration 101 - This class is designed for individuals with less than three (3) years experience in research administration. The class is designed as a basic introduction to research administration concepts, terms and practices. Refer to the events calendar for availability.
Budgeting Class - Instruction on how to help faculty prepare a good proposal budget and information to help manage award budgets. Refer to the events calendar for availability. Information on the next class will be issued at a later date.
Certificate Recipients – Classes who have received their Sponsored Project Administration Certificates
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