VCU Office of Sponsored Programs
Policy on Limited Submission Programs
Limited Submission Funding Programs
Many funding agencies place limits on the number of proposals or applications that an organization may submit in response to a particular announcement. To prevent any potential disqualification of submissions, Virginia Commonwealth University has established the following guidelines.
For a partial listing of limited submission funding programs click here.
Limited Submission Announcements
Announcements of limited submission programs will be sent to our Research Administration list-serve and the members of the Research Advisory Development Council (research deans) as soon as OSP becomes aware of the availability of the program. If you know of a particular limited submission announcement that has not been distributed by OSP, please forward it to email@example.com as soon as possible.
Submitting a Letter of Intent
Anyone wishing to submit a proposal for one of these programs should send a brief letter of intent to the Office of Sponsored Programs at firstname.lastname@example.org. To expedite the process of planning an internal review, please send this letter as soon as you know you have an interest in the funding program.
The e-mail letter of intent needs to include only the name of the program to which you intend to apply, the name of the Principal Investigator, any co-PI's, and the subject or title of the proposed project. The deadline for the internal letter of intent is three (3) weeks after the publication date of the program announcement, time permitting. If you miss this deadline, please contact OSP to determine the status of the particular program.
Notification of Internal Competition
Participants will be notified on the day following the letter of intent deadline about the need for an internal competition to select the allowed number of applications to be sent forward to the funding agency. If the number of participants does not exceed the number of allowable submissions, no internal review will be necessary.
The Internal Pre-proposal
If there are more potential applicants than the agency's limit allows, an internal competition will be held to select the proposal(s) that will go forward. In this case, a brief pre-proposal will be required. Detailed instructions for preparing the pre-proposal will be sent to those who have submitted a letter of intent once the need for an internal competition has been established. Failure to follow these instructions will result in automatic disqualification of the submission.
Review and Selection
Based on the expertise required for the individual program, The Vice President for Research will determine:
- Whether a review panel should be established to review the potential applications and recommend selections; or
- Whether it is more appropriate to ask the Dean of a specific School or College to determine selections; or
- Whether a specific individual should be asked to review and recommend selections.
The Vice President for Research retains final decision over all limited submission proposals.
Selection and Notification
Following selection determination, an e-mail will be sent to all those that indicated an interest. The e-mail will specify the final decision for that individual’s proposal. Detailed review results and names or topics of other potential applicants will not be released.